Reference No: UFS - AIS
Organisations should continually evaluate and review the effectiveness of their Management Systems in accordance with internal procedures as well as both industry sector specific standards and legislative requirements;
The following mechanisms are typically used as evidence of compliance:
Internal requirements are presented by factors such as clients who seek to maintain International Standards Organisation (ISO) Standards as well as the demonstration of effective management control.
External requirements are presented by factors such as external regulatory bodies including the Health & Safety Authority (HSA) and The Private Security Authority (PSA).
Internal / External Inspection Programs
Utilise Fire & Security can offer support in the completion of both internal and external facility inspection programs where the client facility is subjected to an on site inspection focusing on clients compliance with health, safety and security legislation and employee compliance with your policies and systems of work.
The frequency and scope of inspections are determined via client specific requirements to meet their needs.
Utilise Fire & Security can offer our own formal inspection program that can be tailored to specific clients and is based on risk rating evaluation where a percentage score of compliance measure has been adopted along with a traffic light system using red, amber and green as visual tools to highlight status.
Our risk rating scorecard is a basic proactive measurement that reviews the key performance indicators of workplace activities.
Each criteria has an available high score of 3 and low score of 0, this is then reflected as a % score of compliance. The following parameters are used;
3 = Good (No Risk) Demonstrates full compliance with legal & company requirements.
2 =Average (Low Risk) Full compliance with legal & company requirements are not being achieved but the potential for an occurrence of a loss making event is low.
1 =Poor (Medium Risk) Full compliance with legal & company requirements are not being achieved and the potential for an occurrence of a loss making event could be expected.
0 =Fail (High Risk) Compliance with legal & company requirements are not being achieved and the potential for an occurrence of a loss making event is high.
All the results from a facility inspection program are collated into one overall report that is formally issued to the appointed person in charge for action and review. The results can be reviewed and monitored typically on an annual basis where a follow up inspection is conducted.
Internal / External Audit Programs
Utilise Fire & Security can offer support in the completion of both internal and external audit schedules focusing on the identification of both compliant and non compliant issues with your management system procedures.
Audits take existing client procedures and seek to demonstrate their effective implementation into your operation. Where deficiencies are found these are identified and reported on before any loss making event can occurs.
Audits are more in depth analysis of management system procedures than site inspections programs. Utilise Fire & Security offer a twin approach where audit programs are carried out supported with a suitable tailored inspection regime.
Our approach to Auditing and Site Inspection Services is carried out in accordance with established International Standards Organisation (ISO) methodologies and offer clients a process where impartial independent advice can be presented that can satisfy both internal & external requirements.
For further information and details on these services Utilise Fire & Security offer please contact